Executive assistant

Remote
Full Time
Experienced

We’re seeking an Executive Assistant remote — a true right hand to the CEO and leadership team — who can organize, systematize, and oversee key business processes.
You’ll help ensure that daily operations run smoothly, information flows efficiently, and ideas turn into actionable plans.

You will support the CEO in structuring priorities, testing new income streams, and maintaining organized databases of clients and partners.
This role is ideal for someone structured, proactive, and detail-oriented — a natural organizer who loves turning chaos into order and ideas into measurable results.

About Us

We are a growing international agency and a partner of Centro Holding, focused on developing and scaling our own startup projects.
Our team builds and manages innovative products powered by AI and data-driven systems, covering everything from concept creation to global market expansion.

 

Key Responsibilities:

1. Executive & Strategic Support

  • Act as the CEO’s operational partner and right hand.
  • Structure and prioritize the CEO’s tasks, projects, and goals.
  • Maintain an organized task-tracking system and ensure timely follow-up on all deliverables.
  • Support CEO in testing and validating new business and income streams.
  • Prepare summaries, reports, and insights for decision-making.

2. Business Operations & Organization

  • Build, document, and optimize internal processes and workflows.
  • Create and maintain a central operations dashboard to track ongoing tasks, owners, and deadlines.
  • Identify inefficiencies and propose process improvements.

3. Communication & Coordination

  • Serve as a point of contact for internal and external communication.
  • Handle partner correspondence, meeting scheduling, and follow-ups.
  • Summarize key updates, meeting notes, and action items for the leadership team.

4. Client & Partner Relations

  • Maintain up-to-date databases of clients, partners, and business contacts.
  • Track communications, partnership stages, and potential leads.
  • Support relationship-building activities and follow-up initiatives.

Requirements:

  • 3+ years of experience in operations, business coordination, or executive assistant.
  • Proven ability to create structure, set up systems, and maintain clarity across multiple workstreams.
  • Excellent organizational, multitasking, and communication skills.
  • Strong analytical mindset — comfortable with research, validation, and data-based decision-making.
  • Proficiency with task and project management tools (e.g., Notion, Asana, Jira, Airtable, ClickUp).
  • Manage Google calendar.
  • Fluent in English and Ukrainian/Russian.
  • Independent, proactive, and resourceful — able to drive initiatives with minimal supervision.
  • Thrives in a fast-paced, entrepreneurial environment.
We offer:
  • A dynamic startup environment with no bureaucracy or micromanagement — we value ownership and initiative
  • A creative and international team working on innovative AI-driven projects with global reach
  • Flexible remote work format 
  • Paid vacation and sick leave
  • Real opportunities for growth and scaling within a rapidly expanding international product
  • A chance to contribute to one of the most forward-thinking AI + streaming ecosystems

 
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